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The netWORK Employment Service

The netWORK Employment Service (netWORK) is part of the Careers and Employment Service at Sheffield Hallam University. These Terms and Conditions details its commitment to enable students to obtain information about graduate, part time, temporary and voluntary employment job search opportunities.

netWORK is not a recruitment agency and will not enter into contracts of employment with students or employers. The purpose of netWORK is to facilitate the employment of students on campus in internal departments and faculties as well as to act as an information exchange between external employers and students and graduates of Sheffield Hallam University.

By engaging in the use of netWORK, all parties are agreeing to abide by the terms and conditions stated within these Terms and Conditions.

A. Terms and conditions - General

1. netWORK will provide employment information and advice to all students and graduates conducting job searches (hereafter referred to as students) of Sheffield Hallam University, irrespective of whether they are full time, part time or distance learners at either undergraduate or postgraduate level.
2. Services offered by netWORK will include vacancy advertising, recruitment and information events and the supply of students to internal departments for casual opportunities.
3. netWORK will provide information about employment job searching issues such as tax and the National Minimum Wage, or, where appropriate, direct the enquirer to another source which can offer more specialised information and guidance.
4. netWORK will endeavour to respond to all enquiries within 3 working days.
5. netWORK will not disclose the personal details of students to employers without the student's consent.
6. Contracts of employment are between students and employers. If a student believes their employer to be in breach of the law, netWORK will seek to give appropriate guidance. In such circumstances it is solely the responsibility of the student to bring any legal action against the employer.

B. Terms and conditions - Students and Graduates

1. All employer and vacancy information is published in good faith and is based on information provided by the employer to netWORK. Students must confirm for themselves that this information is accurate. Sheffield Hallam University cannot take any responsibility for statements made in employer's recruitment advertisements or literature.
2. It is the responsibility of applicants to ensure they have the relevant skills and qualifications required for a post before applying for it.
3. Students will endeavour to make full use of the facilities available from the Careers and Employment Service in order to help them make and implement well-informed career decisions.
4. Students will be prompt, courteous and honest in all dealings with employers and notify them immediately if they decide to withdraw their applications at any stage of their career job search, or if they need to change any arrangements.
5. Students must inform netWORK immediately they obtain work, giving appropriate details of their employment job search success.
6. Student pool members must keep the netWORK office informed of any change to their details such as contact details and availability.
7. Any user of netWORK who, without good reason, fails to attend pre-arranged interviews, report to work at the agreed times, attend an event which they have signed up for or who otherwise abuses the service, might be restricted from using netWORK's services or removed from the student pool.
8. When attending interviews at employers' premises, students will seek only repayment of reasonable expenses incurred.
9. Once a contract of employment has been signed, students should decline all other conflicting offers and cancel other applications immediately. If candidates wish to qualify their acceptance in any way (and the possibility of further study represents such a qualification) this should be clearly stated at the time of acceptance and this may affect the terms of the offer.
10. For part time and temporary work, students are expected to take their study commitments into consideration and are advised not to consider the possibility of employment job search that will adversely affect their academic work. A maximum of 15 hours per week in term time is strongly recommended for full time undergraduates.
11. Students are expected to request a signed contract of employment at the end of their job search.
12. International students are expected to familiarise themselves with any visa restrictions before job searches and adhere to the conditions outlined.

C. Terms and conditions - Employers

1. netWORK has a duty of care to students and as such will endeavour to ensure that opportunities or services publicised do not endanger or disadvantage them in any way.
2. Employers must comply with legislation against discrimination in employment on basis of gender, ethnic origin, disability and age.
3. The employer must not contravene the Rehabilitation of Offenders Act.
4. netWORK has no obligation to accept a registration from an employer and as such reserves the right to refuse to publish a company profile or advertise their services.
5. netWORK has no obligation to accept vacancies from employers and as such reserves the right to edit or refuse to advertise an employer's vacancy for student job search. In such cases the decision of the Head of Careers and Employment Service, or their nominee, is final.
6. netWORK will not advertise the following vacancies: on campus brand managers and leafleteers; vacancies which require students to be self-employed without due justification; multi-level marketing schemes; commission and piece work only opportunities (National Minimum Wage not guaranteed); essay writers, academic tutors (written) and support researchers; agency vacancies which require the student to pay a fee; escrow operators and vacancies which require applicants or recruits to make use of their personal bank / building society account for purchases or sales; vacancies which may compromise the health & safety of the student; any other vacancy which may damage the University's good reputation or fails to satisfy netWORK's terms and conditions.
7. All employers are expected to provide a written contract of employment to those conducting a job search. Vacancies in private households will not be advertised until a completed and signed contract has been returned to netWORK.
8. Recruiters of vacancies in private households are expected to contact the PAYE section of their local Inland Revenue to make arrangements tax and national Insurance contributions.
9. Recruiters acting on their client's behalf must inform netWORK of the client's name and location. This will be divulged to students only when requested.
10. The information submitted by the employer, including the contact details, may be used for other purposes such as marketing and evaluation.
11. Internal recruiters must obtain budgetary sign off via the appropriate documentation and comply with University procedure when recruiting a student for a casual vacancy.
12. The employer must make clear the nature of the work offered to the student doing job searches, the specific duties involved, any necessary skills required, the proposed wages and other terms. Vacancy details must be factual and presented in plain English. Employers should also make available material to give students an overall picture of their organisations and the relevant jobs within them.
13. Vacancies must be advertised with a closing date of no more than three months in advance with the exception of future graduate vacancies. Exceptions to this rule will be taken on a case by case basis and will be at the discretion of the netWORK team.
14. netWORK reserves the right not to display or distribute employers' literature among the students conducting a career job search.
15. netWORK reserves the right not to arrange campus visits (presentations, workshops, information stands and interview sessions) for employers.
16. Provisional arrangements for campus visits will be made on receipt of the completed booking form. Confirmation will be made in writing and is subject to availability.
17. Employers visiting campus are not permitted to canvass students, distribute leaflets or display promotional materials.
18. Tariffs are correct at the time of printing but may be subject to change. Please note that all prices quoted are subject to VAT.
19. If the booking is cancelled for reasons within the University's control no charges will be made and any deposits will be refunded less any actual costs already incurred.
20. No financial or other liability will be accepted by the University if the booking is cancelled for reasons beyond its control.
21. We can only accept your event booking on condition your organisation has public liability insurance for not less than £2m limit of indemnity; render us harmless of all responsibilities for your members and their equipment; indemnity the University for any losses incurred during your visit.
22. The University reserves the right to recover any additional costs incurred from a cancelled booking.
23. All fees will be discussed and agreed at the time an employer places an advertisement or requests any of the other services provided by netWORK. The employer must pay for the services provided by netWORK within 30 days of receiving the invoice detailing these charges.
24. netWORK reserves the right to terminate the contract in the event of non-payment of fees and reserves the right not to enter into further contracts with debtors.
25. The employer shall satisfy themselves as to the suitability of any employees and shall be responsible for taking up any references provided by the employee before engaging the student/graduate. Employers should indicate to the candidate and to the referee whether or not the offer is conditional on the reference.
26. Employers should as a matter of courtesy notify netWORK in advance if a direct approach is being made to any academic department for recruitment purposes or if the employer proposes to use the services of a recruitment agency.
27. Employers should be flexible and provide alternative times and dates for selection activities where these may clash with exams and other important academic activities.
28. Employers should be flexible in the setting of deadlines for the acceptance of offers. Short deadlines may limit the ability of students to make informed decisions and prejudice the recruitment activities of other employers.
29. Employers should pay reasonable expenses for off campus interviews, always making it clear before the interview if such payment will not be offered.
30. It is the responsibility of the employer to let all candidates know the result of an application as soon as possible and to inform netWORK when the post has been filled. Employers should manage students' expectations by promptly communicating to them which stage of the recruitment process their applications have reached, including those that have been unsuccessful, so that students can continue their student job search.
31. If an employer finds that a student recruited via netWORK does not fulfill reasonable expectations netWORK may, at its discretion, re-advertise the vacancy.
32. netWORK will endeavour to offer the best possible service to all employers, but will not be responsible in any way for the ability or conduct of any student recruited after their job search through them or any loss to the employer however caused.
33. Please note that the University operates a no smoking policy, an equal opportunities policy and a freedom of speech policy.
34. All bookings are taken on the understanding that any party involved in an event will not commit any act of racial or sexual harassment on University premises.
35. This agreement shall be governed by and construed in all respects in accordance with the laws of England and Wales and the parties agree to submit to the jurisdiction of the courts of England and Wales.

A consortium of 25 Sustdev NCPs organized a European Seminar on ‘Scientific Networking for Integration: How Networks are shaping Research for Sustainable Development’. The event held in Portoroz, Slovenia on 29th September 2005, brought together major research players and policy makers who use a range of networking practices to improve the quality of their research. For more information and to download related documents, please CLICK HERE.